Appearance of Recommendation Letter Sample

When you are writing a letter of recommendation for someone, a lot will depend on how you present the information and the appearance of your letter. Recommendation letter is written to refer the person for the job in any organization. This recommendation is to be done to confirm the efficiency and performance of the candidate. Appearance of your recommendation letter is also an important deciding factor when it comes to short listing the candidates. 

Here we will see how you can improve the appearance of the recommendation letter when you are writing it for someone.

Recommendation Letter

Most employers will demand a recommendation letter from your previous employer during the personal meeting. Such letters are demanded to know if you are really capable of handling the complex job responsibilities and your past employer supports your words by giving the positive recommendation for you. Following is the format for writing the recommendation letter.

Name

Designation

Name of the Company

Contact Number

E-Mail ID                                                         

Date: mm/ dd /yyyy

Name of the Reader

Job Title

Company Name

Salutations

Dear Mr./ Mrs. [Last Name],

First Paragraph

[First paragraph should explain to the reader the reason for which the letter is written. Mention the name of the applicant and tell the reader how you know him/her and since when]

Second Paragraph

[This paragraph is the main letter body. In this part you have to explain to the employer about the candidate’s past accomplishments and why he is suitable for the job in their organization. Focus on his/ her job specific skills and major accomplishments]

Third Paragraph

[Thank the reader for giving their precious time and attention for going through the letter. Say that you strongly recommend […..Name of the Candidate….] for working in their organization]

Closing

[Use the professional closing like Yours sincerely, Regards, Yours truly, etc.]

Sincerely,

[Signature]

[Name]

[Title]

This is the basic format for writing a recommendation letter. You can fill in the appropriate details in place of the square brackets as instructed.

Length of your letter will also play a vital role in improving the appearance of your letter. Always keep in mind that this letter should be short and to the point. When you are recommending someone in any company, the main objective of your letter should be to get a job opportunity to the candidate. Hence, it is important to make a recommendation in such a way that it impresses the reader and offers an opportunity to the candidate. Make sure that you know the person well for at least past 6 months before making a recommendation. If you don’t know the person, take your time, sit with the candidate, communicate with him and then make a recommendation depending on your conversation.